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Open Space

Carole Maleh, over 20 years change management expert and consultant

Briefing: Goals and scope, issues, stakeholders, method

Facilitation of the Open Space Meeting

Development of the conference design and precise planning

Evaluation and implementation of conference results

Briefing: Goals and scope, issues, stakeholders, method

Development of the conference design and precise planning

Facilitation of the Open Space Meeting

Evaluation and implementation of conference results

Open Space
Immediate solutions to highly complex and urgent situations

 

Open Space Introduction

Open Space offers participants a communal space to work on their own issues. The participants decide which issues to address and how they want to work through them. The program of the conference is therefore determined by the needs and interests of the participating group itself.

 

Benefits of Open Space

1. Benefits of Open Space
1.

Immediate solutions to complex and critical situation

2. Benefits of Open Space
2.

Mobilization of a large number of people

1. Benefits of Open Space
1.

Immediate solutions to complex and critical situation

2. Benefits of Open Space
2.

Mobilization of a large number of people

Applications of Open Space

Applications of Open Space
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Sudden disturbances, loss of production, accidents, scandals, etc.

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Reorganization

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Merger & post-merger integration

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Implementation of strategies, guidelines, standards, goals, etc.

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Improvement of performance: Quality, security, customer service, product, distribution, cooperation

 

Duration & participants of Open Space

Duration & participants of Open Space

0,5 - 2,5 days with 10 to 1,000 people

 

Character of Open Space

Character of Open Space

Open Space is about finding immediate solutions to complex issues. The pressure is high. Change is imminent. There is little time to prepare.

In an Open Space Meeting, a central topic is provided as the starting point. Sub-topics are named by the participants. In the Open Space Meeting no one holds a speech. Work groups are formed according to interest, and deal with those issues which that group agrees are essential. Engagement is very high. Action plans are ready by the end of the Open Space Meeting.

The key to the success of Open Space is that the participants feel free to decide where and how they choose to be engaged. They develop ideas and actions from their own understanding and expertise, in order to address the current situation. Thus, each person is responsible for the outcome of the Open Space. The principles of Open Space give a stable framework for its success.

 

Structure of Open Space

Structure of Open Space

Everyone sits in a circle or concentric circles. There is one central topic and no agenda. Open Space starts with a presentation of the central topic, the method’s framework and the reason for immediate action. Then desired work topics are presented by participants, who enter the circle, write their topics on sheets of paper, present them to the plenum, and attach them to the agenda-board. Within a few minutes, participants have named all aspects necessary to overcoming the challenge of the situation. The agenda of Open Space is now defined.

After this opening, the “marketplace” offers people the opportunity to sign up for work groups. Then the phase of parallel work groups starts. Everyone is free to join any group according to their interests. The working process of each group differs according to the people in it. This phase can last from 2 hours to 2 days.

All results of the working sessions are recorded by the participants and compiled into documentation. The working groups rejoin and share their results, asking questions and giving recommendations. Afterwards all topics are prioritised. Action planning groups are formed then, to work on actions to be carried out immediately following the Open Space Meeting.

 

Principles of Open Space

Principles of Open Space

Guidelines

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Whoever comes are the right people.

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Whatever happens is the only thing that could have happened.

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When it starts, it’s the right time.

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When it’s over, it’s over.

 

And ...

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The “Law of Two Feet”.

 

Download the method as PDF

EN - Open Space (0,6 MB)

 

 

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